Malaysia Work Visa Guide 2025: A Complete Step-by-Step Process for Foreign Workers

If you’re planning to work legally in Malaysia in 2025, securing the right work visa is your first and most critical step. With a thriving economy and high demand for international talent, Malaysia is increasingly becoming a top destination for foreign professionals, skilled workers, and general laborers.

Its robust industries—ranging from manufacturing and construction to healthcare, IT, and education—offer a wealth of employment opportunities in a multicultural, English-friendly environment.

As a seasoned advisor in Malaysia’s work visa process, I’ll walk you through everything you need to know—from visa types and eligibility criteria to required documents, application steps, timelines, and rules for dependents. This guide is tailored for 2025 and written in clear, easy-to-follow language to help you get started confidently.

What Is a Malaysia Work Visa?

First I will start by throwing more light to what a Malaysia Work Visa, commonly known as a Work Pass. This is a government-issued document that allows foreign nationals to live and work legally in Malaysia for a specified period. This visa is only issued once a valid job offer has been secured from a registered Malaysian employer willing to sponsor the applicant.

📌 Types of Work Visas in Malaysia (2025)

1. Employment Pass (EP)

For skilled professionals, executives, and managerial-level roles.

Key Features:

• Valid for 1 to 5 years (renewable)

• Requires a minimum monthly salary (based on job category)

• Applicant must hold professional qualifications and experience

2. Temporary Employment Pass (TEP)

For semi-skilled or low-skilled foreign workers in sectors such as manufacturing, construction, plantations, and services.

Key Features:

• Valid up to 2 years

• Lower salary threshold

• Application handled by the employer through the Ministry of Home Affairs

3. Professional Visit Pass (PVP)

For foreign professionals involved in short-term assignments or training with Malaysian companies.

Key Features:

• Valid for up to 12 months

• Applicable for consultancy, installation, training, or short-term work

• Applicant remains employed by an overseas company

Malaysia Work Visa Eligibility Requirements

To qualify for a Malaysia work visa in 2025, you must:

• Have a valid job offer from a licensed Malaysian employer

• Possess the required academic/professional qualifications

• Meet minimum salary thresholds (varies by visa type)

• Pass a medical examination

• Be free of any criminal record

• Ensure the employer is registered with the Expatriate Services Division (ESD)

Required Documents for Malaysia Work Visa

For Employment Pass (EP):

• Valid passport (minimum 18 months validity)

• Passport-sized photos

• Job offer or employment contract

• Employer’s company registration documents (SSM)

• Resume/CV

• Professional certificates & academic credentials

• Letter of justification from employer

• Police clearance certificate

• Medical report from a certified clinic

• Visa application form

For Temporary Employment Pass (TEP):

• Passport

• Offer letter

• Medical report

• Photos

• Employer approval letter from the Ministry of Home Affairs

For Professional Visit Pass (PVP):

• Invitation letter from Malaysian company

• Confirmation letter from foreign employer

• Credentials/certifications

• Completed application form

• Medical clearance

 Step-by-Step Malaysia Work Visa Application Process (2025)

Step 1: Secure a Job Offer

You must first receive a formal job offer from a Malaysian employer willing to act as your sponsor.

Step 2: Employer Applies for Pre-Approval

The employer submits an application to the Expatriate Committee (EC) or relevant regulatory body for hiring foreign talent.

Step 3: Application via ESD (Expatriate Services Division)

The employer registers with the ESD and submits the work visa application online along with supporting documents.

Step 4: Receive Visa Approval Letter (VAL)

If approved, the Immigration Department of Malaysia issues a Visa Approval Letter (VAL), which is required to apply for your entry visa.

Step 5: Apply for Entry Visa (If Applicable)

If you’re from a visa-required country, use the VAL to apply for a single-entry visa at the nearest Malaysian embassy or consulate.

Step 6: Enter Malaysia

Travel to Malaysia with your passport, VAL, and supporting documents.

Step 7: Endorsement of Employment Pass

After arrival, submit your passport to the Immigration Department to have your visa sticker endorsed. This legalizes your stay and employment.

Step 8: Start Work

Once endorsed, you’re legally permitted to work in Malaysia under the terms of your visa.

Bringing Dependents to Malaysia

If you hold an Employment Pass, you may apply to bring your family members under:

• Dependent Pass: For spouse and children under 18

• Long-Term Social Visit Pass (LTSVP): For elderly parents or children over 18 (conditions apply)

Applicants must show proof of relationship and meet minimum income requirements.

Work Visa Renewal & Extension

• EPs can be renewed for up to 5 years depending on contract terms.

• TEPs are valid for a maximum of 2 years.

• Renewal must be initiated before your current visa expires and is subject to ongoing employment and compliance with immigration rules.

Penalties for Visa Violations in Malaysia

Violating visa terms can lead to serious consequences:

• Fines or imprisonment

• Immediate deportation

• Blacklist from re-entry

• Employer sanctions and penalties

Always ensure your visa is valid, your job is authorized, and you follow all immigration rules.

Frequently Asked Questions (FAQs)

Can I apply for a Malaysia work visa without a job offer?

No. A valid job offer from a registered Malaysian employer is mandatory.

Can I change jobs on a Malaysian work visa?

No. You must apply for a new visa through the new employer and cancel the existing one.

How long does the process take?

On average, 4 to 8 weeks, depending on document readiness, employer compliance, and country of origin.

Is medical testing required?

Yes. You must pass a medical examination at an approved clinic before visa endorsement.

Can I apply for permanent residency (PR)?

Yes, after several years of legal employment in Malaysia, you may be eligible to apply for PR, though the process is competitive and selective.

Final Thoughts: Why Work in Malaysia in 2025?

Malaysia continues to be one of Southeast Asia’s most attractive destinations for foreign professionals. With its growing economy, dynamic job market, and relatively streamlined visa process, it offers excellent opportunities for those seeking international career advancement.

Whether you’re a highly skilled professional or a general worker, understanding the Malaysia Work Visa Process for 2025 is key to entering the country legally and building a rewarding future.